Write a data governance policy

Definitions:

1. Data Steward: An individual responsible for managing specific data assets, ensuring data quality and compliance with this policy.
2. Data Owner: A person or department accountable for the accuracy, integrity, and security of a dataset.
3. Data User: Any individual or system authorized to access data for business purposes.
4. Sensitive Data: Data that requires protection due to its confidential, regulatory, or personal nature.

Policy Statements:

1. Data Ownership:
   • Data ownership is assigned to specific individuals or departments. Owners are accountable for data accuracy, quality, and compliance with legal requirements.
2. Data Classification:
   • All data must be classified as Public, Internal, Confidential, or Restricted based on its sensitivity and business value.
   • Data classification must be reviewed annually or upon significant organizational changes.
3. Data Quality Management:
   • Data quality must be monitored continuously, and issues must be resolved promptly.
   • Quality dimensions include accuracy, completeness, consistency, timeliness, and validity.
4. Data Security and Access:
   • Access to data is granted based on the principle of least privilege, ensuring individuals can only access data required for their role.
   • Sensitive data must be encrypted at rest and in transit.
5. Compliance:
   • All data practices must comply with applicable laws, regulations, and standards, including GDPR, HIPAA, or industry-specific guidelines.
   • Non-compliance must be reported and addressed immediately.
6. Data Usage:
   • Data must be used ethically and only for authorized business purposes.
   • Any misuse of data will be subject to disciplinary action.

Roles and Responsibilities:

1. Data Governance Committee:
   • Define and oversee the implementation of this policy.
   • Resolve disputes related to data ownership or access.
   • Ensure alignment of data practices with business goals.
2. Data Owners:
   • Maintain the integrity and security of assigned data assets.
   • Approve data access requests.
3. Data Stewards:
   • Ensure data is accurate and aligned with governance policies.
   • Monitor compliance and report any deviations.
4. IT Department:
   • Implement technical controls to secure data.
   • Provide support for data quality tools and processes.