Completed Example
Subject: Request for Additional Team Members to Support Project Delivery
Dear Project Sponsor,
I am writing to formally request additional team members for the “Customer Relationship Management (CRM) System Implementation” project. This request is critical to ensure the timely and high-quality delivery of project objectives.
Background:
The CRM Implementation Project aims to deploy a comprehensive customer relationship management platform across the organization. This initiative is intended to enhance customer data management, improve customer engagement, and streamline sales processes. As the project progresses into its deployment phase, the existing team is experiencing workload saturation, particularly in the areas of data migration and system testing.
Justification:
The addition of skilled personnel is necessary to address the following challenges:
- Increased Workload: The complexity of the data migration process has exceeded initial estimates, requiring additional support to meet the planned deadlines.
- Quality Assurance: Dedicated resources for testing are needed to identify and resolve defects before the system goes live, minimizing post-implementation risks.
- Skill Gaps: Specialized expertise in [specific skill, e.g., database management or automated testing] is required to address technical bottlenecks effectively.
Details of the Request:
- Type of Resource: Two additional team members with expertise in data migration and system testing.
- Timeline for Deployment: The resources will be required starting [specific date] and are anticipated to be needed for [specific duration, e.g., 3 months].
Benefits:
- Mitigation of project delays by redistributing workload.
- Assurance of higher system quality through enhanced testing capabilities.
- Reduced risk of post-launch issues, leading to greater stakeholder satisfaction.
